HSE meetings are the main means for dissemination of information and discussion of HSE matters at the site. The following meetings will be held at regular basis:
Safety at site shall be the first subject during all meeting of the Construction Management Team and also at the co-ordination meeting(s) with the sub-contractor(s).
4.2 Site Management Safety Meetings
Site Management will convene weekly. The Site Manager will chair the meeting.
The agenda for these meetings will cover reports/recommendations from audits and HSE matters related to ongoing and planned activities. The meeting will also be used as a forum for Site Safety Officers to present and discuss safety practices and guidelines on appropriate topics.
4.3 Sub-Contractors Safety Meetings
A weekly HSE meeting will be held with all sub-contractors and their safety representatives on site. The objectives are to raise and resolve general HSE requirements, to check the progress made by the sub-contractors on HSE action points and to discuss HSE matters raised by the sub-contractors. The agenda of such a meeting shall typically include:
- Confirmation that all personnel on site implement safety regulations and follow procedures as applicable for the project.
- Discussions on incidents, injuries, and ‘near misses' as reported in the past period.
- Discussions of recommendations, measures to be taken etc. to maintain or improve HSE awareness.
- Risk assessment for work to be conducted the following week.